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I LOVED your
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Read every word. You're a wonderful writer. (Peter Bowerman, the
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video of the Airbus
is great. (Jim McDonald, Birmingham, UK)
Having enjoyed reading your
biographical, They
can't take that away from me...
I would love to post your article (for
my) course for seniors entitled Autobiography and Journaling ... and
let them read your article as a good example of what I call the
reader's writer, clearly expressed and easy to read. (Howell)
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How to Write a
Business Letter
BOOKMARK this
page now
so you won't
forget it!
How to Set
Out Your Business Letter
You'll write numerous different letters in the course of your
business writing, but they should all be set out in
business letter writing format.
But just as with documentation of essays, so, too, with business
letters -- there's no one right way of setting out. The important thing is
to experiment with the different ways and then to settle on one way and
to stay with it. The following business letter examples are suggested layouts for business letters
using letterheads and fully typed letters.
Note:
these days it is customary to
type all
business letters unless specifically requested to hand-write them.
What You Should Write in a Business Letter
According to Strano, Mohan and McGror, in their book,
Communicating!,
a business letter has five main parts:
1. the heading
2. the date
3. the opening
4. the body
5. the closing.
1. What
to Put in the Heading
of a Business Letter
This is your name and address.
You can use your fancy letterhead or just type up your
business name and address.
The letterhead address can be positioned anywhere on the top
of the page: centred, left side or right side.
However, if you're typing the business address, it should be
located in the top right-hand corner.
2. How
to Write the Date in a Business Letter
The date is very important, since it can be useful in
determining priorities, for filing and it also can have legal ramifications.
In a typed address letter, the date goes immediately under
your address.
In a letterhead letter, the date can go on the left-hand
side, or the right-hand side, immediately under the letterhead.
Write101.com
32 MacDonnell Road
MARGATE BEACH 4019
1 January 2020
Note that the suburb name is in capitals and that there is NO
punctuation in the address.
The method of writing the date shown here is the easiest and least
likely to lead to confusion. It looks neat and is clear and concise.
Always write the name of the month; if you are dealing with
overseas clients or markets, or even with people who were born overseas, you can
run into all sorts of problems if you only use numbers:
11-3-2020 could be 11 March 2020 OR 3 November
2020, depending
on where you come from!
3. How
to Write the Opening
of a Business Letter
This is the:
-
Name
-
title (if any Manager, Principal etc)
-
address of the person to whom you are writing and the greeting or
salutation.
This information always goes on the left-hand side of
the page, starting one line lower than your business name and address and the
date.
Write101.com
32 MacDonnell Road MARGATE BEACH Q 4019
1 January 2020
Mr Garth Hopper
Manager
Country Publications
PO Box 123
SYDNEY 2003
Dear Garth,
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